Executive Assistant to Director

  • Job Reference: EAD-MR-L
  • Date Posted: 31 August 2023
  • Recruiter: Excel Recruitment
  • Location: Central London
  • Remote Working: Some remote working possible
  • Salary: On Application
  • Sector: Administration
  • Job Type: Contract
  • Duration: 9-month FTC
  • Work Hours: Full Time
  • Contact: Marcus Ratcliff
  • Email: marcus@xlrecruit.com

Job Description

This prestigious membership body is recruiting a Personal Assistant to provide comprehensive administrative and business support to a Director. The post holder will also work to support the department team but will report directly to the Director, providing detailed diary management and representing them in communication with a wide range of internal and external contacts.

Key Responsibilities of the Executive Assistant:

  • Undertake complex diary management responsibilities, ensuring an efficient and manageable schedule.
  • Lead on the delivery of administrative responsibilities surrounding the Director’s work, including with respect to travel and raising/approving invoices for the team.
  • Office management and budget management responsibilities for the wider team.
  • Plan and deliver committee and board meetings and provide support by drafting agendas, taking minutes and organising presentations.
  • Management of team HR responsibilities.

Qualifications, Skills and Experience:

  • Significant experience in demanding executive support roles.
  • Experience supporting boards and committees, including producing papers and taking meeting minutes.
  • Experience of drafting reports for senior staff members.
  • Some experience of project management and budget management in a professional context.
  • A strong communicator, both written and verbally, and emotionally astute.
  • Excellent IT skills, competent with all MS Office applications.

Salary and Details:

  • c£37,000 pro rata.
  • Full-time, 9-month fixed-term position, starting end of October.
  • Based in Central London office, with provision for remote working.
  • 27 days’ annual leave pro rata.
  • Strong package of benefits including on-site gym, excellent pension contributions, and ability to work flexible hours.

If you are an experienced Executive Assistant looking for a new challenge, please send your CV to Marcus today.