Executive Office Coordinator

  • Job Reference: POC-MR-L
  • Date Posted: 30 May 2022
  • Recruiter: Excel Recruitment
  • Location: Central London
  • Remote Working: Some remote working possible
  • Salary: On Application
  • Sector: Administration, PA / Office Management
  • Job Type: Contract
  • Work Hours: Full Time
  • Contact: Marcus Ratcliff
  • Email: marcus@xlrecruit.com

Job Description

A professional membership body is looking to recruit an Executive Office Coordinator to pro-actively support the day-to-day running and management of the President’s Office.

Key Responsibilities of the Executive Office Coordinator Role:

  • Support the Office Manager with comprehensive diary management for the President of the organisation.
  • Act as a point of contact to manage email and postal correspondence, and respond to telephone enquiries.
  • Provide PA support to the Directorate and assist with specific projects.
  • Support internal and external meetings by preparing agendas, collating papers and taking minutes.
  • Organise and book meetings, lunches and dinners, adhering to any catering or audio/visual needs.
  • Coordinate domestic and international travel, including visas when necessary.
  • Maintain the office filing system.

Qualifications, Skills and Experience:

  • Educated to degree level, or equivalent.
  • Proven experience working as an EA or PA at senior level, including minute taking.
  • Experience of stakeholder management and supporting committees.
  • Outstanding verbal and written communication skills.
  • Highly organised with the ability to prioritise a heavy workload under pressure.
  • Proficient in all Microsoft Office packages.

Salary and Benefits:

  • c£32,000 to c£34,000 pro rata.
  • Full time, 11-month fixed-term position.
  • Mixture of home and remote-working, with travel to central London-based office only for essential meetings if preferred.
  • Pension scheme.
  • Season ticket loan.

For more information and to apply for this vacancy please email your CV to the contact details below.

A consultant will contact you within 5 days if you are successful with your application.